Privacy Policy

Effective Date: March 1, 2026

Overview

Newmark Media LLC, doing business as Ottomatic AI, respects your privacy. This policy explains how we collect, use, and protect your information when you use https://ottomaticai.com and our services.

Information We Collect

Personal Information

  • Name, email, phone number
  • Business details
  • Information submitted through forms, chat, or SMS

Automatically Collected Data

  • IP address
  • Browser type
  • Device information
  • Pages visited and time on site

AI and Voice Data

  • Voice recordings and transcripts
  • Chat interactions
  • Usage patterns to improve services

How We Use Your Information

  • Provide and improve services
  • Communicate with you
  • Process transactions
  • Send updates and marketing (with consent)
  • Improve AI systems and automation
  • Prevent fraud and enhance security

SMS and Communication

By providing your phone number, you agree to receive SMS messages from Ottomatic AI, a service of Newmark Media LLC.

  • Message frequency varies
  • Message and data rates may apply
  • Reply STOP to unsubscribe
  • Reply HELP for support

No mobile information will be shared with third parties or affiliates for marketing/promotional purposes.

Text messaging originator opt-in data and consent will not be shared with any third parties, except for aggregators and providers of the Text Message services.

No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Information sharing to subcontractors in support services is permitted. All other use excludes text messaging originator opt-in data and consent.

Data Sharing

We do not sell your data.

We only share data when necessary to operate our services:

  • Payment processors
  • Hosting and CRM platforms
  • SMS delivery providers
  • AI and automation tools

Data Security

  • Encrypted systems and secure servers
  • Limited access controls
  • Regular monitoring and updates

Cookies and Tracking

We use cookies and tracking tools to improve performance and marketing. You can disable cookies in your browser settings.

AI Data Processing

Our AI systems process interactions to improve automation, support, and performance. Data may be anonymized and used to enhance system quality.

Third-Party Platforms

We may use third-party platforms such as GoHighLevel. These platforms operate independently and have their own policies.

Data Retention

  • Data is retained as needed for service delivery
  • Voice recordings are stored for a limited period
  • You may request deletion at any time

Your Rights

  • Access your data
  • Request updates or deletion
  • Opt out of communications

Children’s Privacy

Our services are not intended for individuals under 18.

Updates

We may update this policy at any time.

Contact Information

Newmark Media LLC (DBA Ottomatic AI)
Email: [email protected]
Phone: (928) 846-6182
Address: 1961 Montana Vista unit C, Lake Havasu City az 86403
Website: https://ottomaticai.com